Responsibilities under legislation

The National Archives Act, 1986 & Regulations, 1988 are the principle statues applicable to the management of public records, including their disposal or retention as archives.

Transfer of records (training)

A transferring body is the government department, court office or public body that is legally obliged to transfer records more than 30 years old to the National Archives to facilitate permanent preservation & public access.

Duties of a Certifying Officer

A Certifying Officer is appointed under the National Archives Act, 1986, Regulations, 1988 3(1) to oversee the implementation of the Act & Regulations.

Duties of a Consenting Officer

A Consenting Officer is appointed under the National Archives Act, 1986, Regulations, 1988 3(3) to approve or refuse applications by Certifying Officers for the withholding of records.

Duties of a Requisitioning Officer

A Requisitioning Officer is appointed under the National Archives Act, 1986, Regulations, 1988 3(2) to oversee the implementation of section 8(9) of the Act.

Disposal of departmental records

Destruction of records is prohibited under the National Archives Act, 1986 7 unless permission is first granted by the Director of the National Archives.

Recalling deposited records

The National Archives Act, 1986 8(9) Regulations, 1988 11 allows for the recall of records already transferred to the National Archives & available to public inspection where the record is now required for operational purposes.

Retaining departmental records

The National Archives Act, 1986 8(2) allows for the retention of records in regular use in a Department of State.

Withholding departmental records

The National Archives Act, 1986 8(4) allows records to be withheld from public inspection in a number of specified circumstances only.

Records Management Guidelines

Guides to the retention & disposal of records, including information about compliance with National Archives Act, 1986 & other statutes.

FAQ

Some answers to frequently asked questions.